Regular Meeting Schedule & Provisions

Executive Committee

The Executive Committee meets at the Lincoln Center monthly on the first Monday of the month at noon and at other times when convened by the Board Chair.

Budgeting For Results Committee

The Budgeting for Results Committee meets at the Lincoln Center on the second Monday of each month.

Planning and Development Committee

The Planning and Development Committee meets at the Lincoln Center on the first Monday of each month. 

School Community Committee

The School Community Committee meets in the Board Room on the fourth Monday of each month.

Policy Review Committee

The Policy Review Committee meets at the Lincoln Center at least once every quarter and at such other times as called by the Chair of the Board.

Audit Committee

The Audit Committee meets as called by the Chair of the committee as necessary to fulfill its charge and responsibilities.

School Health Advisory Committee

The School Health Advisory Committee meets at the Lincoln Center at various dates and times as needed.

General Provisions for Committee Meetings

If Monday is a holiday, meetings will take place the following evening or at another convenient time.  To allow for full public participation, notice of committee meetings will be provided in the same way as regular Board meetings.  Except as provided for in Montana law, all committee meetings shall be open meetings. Committee Chairs are responsible for planning, providing notice, and convening monthly meetings of their committees.

The administrative liaison, in consultation with the Superintendent and the committee chairs, will prepare an agenda for each committee meeting.  Items for committee consideration may be presented at the monthly Agenda Setting Meeting by trustees, the Superintendent, the administrative liaison, or committee members.

For the Budgeting for Results, Planning and Development, and School Community committees, five members shall constitute a quorum. For all other committees a majority of the number of members of the committee shall constitute a quorum. Any committee member who fails to attend two consecutive regular meetings of a board standing committee shall have his or her membership reviewed. A member missing three consecutive regular meetings shall result in having that member removed from the committee.

Committee Records and Reporting

Committees will keep minutes that comply with § 2-3-212, MCA. Draft minutes will be distributed to the Board for review following committee meetings and will be presented for official acceptance at the next regular monthly meeting of the Board after their approval by the committees.   Committee chairs will make oral reports to the Board, at a regular Board meeting following the committee meeting, concerning significant committee actions or discussions